Company Secretarial Services

We offer a full range of company secretarial services in Malaysia ranging from starting a company, provision of a statutory address facilities, right up to providing assistance at the Board meeting and shareholders general meeting and documentation.

We strive to go beyond providing typical services by being our clients close business counterparts, addressing corporate needs for business expansion and diversification.

CLPC Advisors Sdn Bhd (201901035242) providing corporate advisory and secretarial services to clients throughout Malaysia.

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Our professional services include

Our corporate services and solutions encompass a wide range of value-added services provided by well-experienced professionals.
This makes CLPC a partner of choice for over Thousand of domestic and multinational companies in Malaysia.

Start a company in MalaysiaStart a company (Sdn Bhd) with usCall us know for more info
Company SecretaryAppoint us as company secretary of your company pursuant to Section 235 of the Companies Act, 2016
SSM Compliance ServicesWe ensure that your company comply to the regulatory process and procedure in accordance to Companies Act ,2016
Strike off and winding up companiesStrike off, liquidation and winding up of companies
Statutory address facilitiesProvision of statutory address facilities and keep custody of all statutory documents of the companies in accordance to the Companies Act, 2016
Foreign Companies branch set upSetting up foreign companies or representative / branch office in Malaysia

Compulsory appointment of Company Secretary

Pursuant to Section 235 of the Companies Act, 2016, every companies must appoint at least one company secretary.

“A company secretary” is referring to a person who obtained a practicing certificate issued by SSM pursuant Section 241 of the Companies Act, 2016, to practice as a company secretary in Malaysia and he/she must be a member of a prescribed professional body such as Malaysian Institute of Accountants (MIA), Malaysian Institute of Certified Public Accountants (MICPA) or Malaysian Institute of Chartered Secretaries and Administrators (MAICSA).

 

Company Secretary’s position shall not be left vacant

A company shall not left vacant the company secretary position of a company for more than 30 days at any one time.

 

Responsibilities of Company Secretary

A company secretary has a variety of responsibilities and obligations in fulfilling their role, including but not limited to responsibilities in respect of:

  • Update statutory records
  • notifications to the SSM
  • directors’ and members meetings
  • circular financial report (audited/unaudited) to Shareholders and filing financial report to SSM
  • annual return.
  • Share structure planning & advisory
  • beneficial owner (BO) reporting

 

Scope of Work of Company Secretary

The scope of work of the Company Secretary shall include but is not limited to the following:

  1. To ensure that the company notifies the Companies Commission of Malaysia (SSM) of changes affecting the company within the period prescribed by the Companies Act 2016.
  2. To ensure documentation are lodged with the SSM as part of the notification process.
  3. To organize directors’ and members’ meetings and ensure that all procedures for the convening and conduct of such meetings are in accordance with the company’s constitution and the Companies Act 2016.
  4. One of the Secretary’s most important responsibilities with respect to meetings is the responsibility to prepare minutes of the meeting (“Minutes”) which accurately reflect the proceedings at a meeting, or if no meeting is held, the resolutions which were recorded.
  5. The Secretary in organizing a directors’ meeting shall –
    1. Notify all directors
    2. Prepare agenda and brief directors
    3. Prepare minutes and place minutes into the Minutes Book
  6. The Secretary in organizing a members’ meeting shall –
    1. Prepare and send notice of meeting
    2. Attend members’ meeting
    3. Prepare minutes and place minutes into the Minutes Book
  7. In taking the Board’s instructions to prepare Directors’ Circular Resolution and Members’ Resolution in writing, the Secretary shall ensure the resolutions are passed in compliance with the company’s constitution and the Companies Act 2016.

Are you looking for a reliable and experienced company secretary and a professional team that can advise your company on SSM compliances & regulations matter?

Regardless for the size of your organization, be in touch with us for a free and no obligation discussion with our experienced personnel.

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